This is a notice that came with the incorporation paperwork. See specifically sections 2 and 3. - Wes Clark
NOTICE
1 .Corporate name., The certificate shows the exact name of the corporation as stated in its articles of incorporation. If the corporation operates under a name other than its exact name, it must comply with the fictitious name statutes, Section 59.1-69 et seq. of the Code of Virginia.
2. Registered agent and registered office- The registered agent of the corporation, as recited in the articles of incorporation, remains the registered agent until a new registered agent is appointed and a Form SCC 635/834 is filed with the Clerk of the Commission. Papers mailed to the registered agent at the registered office address are deemed legally to have been received by the corporation. This is true even if the agent has moved, resigned, or is dead. If the agent dies, resigns, or changes the registered office address the corporation must immediately file form 635/834. If the agent is not a member of the Virginia State Bar, Form 635/834 must be filed whenever the agent ceases to be an officer or director of the corporation. The law requires that the corporation always have a registered agent and registered office in Virginia.
3. Annual reports and annual registration fees. An annual registration fee is due from the corporation every year in the calendar month of its date of incorporation. [This is February - Wes] The fee is based upon the corporation's authorized number of shares as stated in its articles of incorporation or any amendment thereto, on record with the Clerk of the Commission as of the first day of the second month next preceding the month of its date of incorporation. (Nonstock corporations pay $25.) Payment of the fee, as assessed, is due by the last day of its anniversary month of each year. Similarly, the corporation must file an annual report by the last day of its anniversary month.
NOTE, that this means that the Commission must receive the report and fees on or before that date. Postmarks are not considered.
The annual report form and registration fee statement is mailed to the corporation's registered agent at the registered office address approximately 2-1/2 months before the due date each year. Failure to pay the registration fee on time will result in a monetary penalty, and ultimately automatic termination of the corporation's existence. Failure to file an annual report also ultimately will result in termination of the corporation's existence. Notices of delinquency and impending termination of corporate existence are sent to the registered agent if the report or fee is not received when due.
4. Voluntary dissolution and termination. The corporation may voluntarily dissolve and terminate its existence by filing articles of dissolution and articles of termination with the Clerk of the Commission. Packaged forms and instructions may be obtained from the Clerk's Office. If termination is completed before the annual registration fee due date of any year, the annual registration fee assessed for the year will be canceled. If termination is not completed before the due date, the fee must be paid.